Terms of service

Cubz Clubs – Terms & Conditions

Workshops, Programmes & After‑School Craft Clubs

1. Introduction

Cubz Clubs provides creative workshops, school programmes, and community sessions for children and young people. Activities may include general crafts, textiles, leatherwork, silversmithing, metalwork, and mixed‑media projects. These Terms & Conditions outline expectations, responsibilities, and procedures for all participants, parents/carers, and partner organisations.

2. Booking & Registration

All children must be registered prior to attending any Cubz Clubs session.
Schools and community partners are responsible for providing accurate participant information, including medical needs, allergies, and emergency contacts.
Places may be limited; bookings are confirmed on a first‑come, first‑served basis unless otherwise agreed with the school.

3. Safety & Supervision

Cubz Clubs maintains strict safety procedures for all craft activities, including specialist sessions involving tools, heat, metalwork, or sharp equipment.
Children must follow all safety instructions given by Cubz Clubs staff.
Protective equipment (e.g., goggles, aprons, heat mats) will be provided where required.
Parents/carers must inform Cubz Clubs of any additional needs that may affect safe participation.
Cubz Clubs reserves the right to remove a child from an activity if behaviour compromises safety.

4. Materials & Equipment

All materials and tools required for the session will be provided by Cubz Clubs unless otherwise stated.
Some specialist workshops (e.g., silversmithing) may involve additional material costs, which will be communicated in advance.
Children must use tools responsibly and return equipment when asked.

5. Adaptations & Accessibility

Activities can be adapted to suit different ages, abilities, and confidence levels.
Children may choose simpler or more supported versions of tasks.
Schools and parents/carers are encouraged to share any relevant information to help us tailor activities appropriately.

6. Behaviour Expectations

Cubz Clubs promotes a positive, respectful, and inclusive environment.
Disruptive or unsafe behaviour may result in temporary or permanent removal from the session.
Bullying, discrimination, or intentional damage to materials or equipment will not be tolerated.

7. Attendance & Cancellations

If a child is unable to attend, parents/carers should notify the school or Cubz Clubs as appropriate.
Sessions cancelled by Cubz Clubs (e.g., due to illness or unforeseen circumstances) will be rescheduled where possible.
Refunds or credits are only issued if Cubz Clubs cancels a paid session and no alternative date can be offered.

8. Photography & Media

Photographs may be taken during sessions to celebrate achievements, document learning, or share updates with parents/carers.
No images will be used for external marketing or social media without additional written consent.
A separate Photo Consent Form must be completed before any images of a child are taken or used.

9. Liability

Cubz Clubs takes all reasonable steps to ensure a safe environment.
Cubz Clubs is not liable for accidental loss or damage to personal belongings brought to sessions.
Parents/carers are responsible for ensuring children arrive and leave safely unless the session is run within school hours under school supervision.

10. Data Protection

Personal information is collected solely for the purpose of delivering Cubz Clubs activities.
Data is stored securely and not shared with third parties except where required for safeguarding or legal compliance.
Parents/carers may request access to or deletion of their child’s information at any time.

11. Safeguarding

Cubz Clubs staff follow safeguarding procedures aligned with UK legislation and school policies.
Any concerns regarding a child’s welfare will be reported to the appropriate safeguarding lead.