Terms & Conditions

Cubz Clubs – Terms & Conditions

Workshops, Programmes & Community Craft Activities

1. Introduction

Cubz Clubs delivers creative workshops, school programmes, community sessions, and adult learning experiences. Activities may include general crafts, textiles, leatherwork, baking, silversmithing, metalwork, and mixed‑media projects. These Terms & Conditions outline expectations, responsibilities, and procedures for all participants, parents/carers, adult learners, and partner organisations.


2. Booking & Registration

  • All participants (children or adults) must be registered prior to attending any Cubz Clubs session.

  • Schools, community partners, and private clients are responsible for providing accurate participant information, including medical needs, allergies, and emergency contacts.

  • Places may be limited; bookings are confirmed on a first‑come, first‑served basis unless otherwise agreed.

  • Adult workshops may require advance payment to secure a place.


3. Safety & Supervision

  • Cubz Clubs maintains strict safety procedures for all craft activities, including specialist sessions involving tools, heat, baking equipment, metalwork, or sharp instruments.

  • Children and adults must follow all safety instructions given by Cubz Clubs staff.

  • Protective equipment (e.g., goggles, aprons, heat mats, gloves) will be provided where required.

  • Participants must inform Cubz Clubs of any additional needs that may affect safe participation.

  • Cubz Clubs reserves the right to remove any participant from an activity if behaviour compromises safety.


4. Materials & Equipment

  • All materials, tools, and equipment required for the session will be provided by Cubz Clubs unless otherwise stated.

  • Specialist workshops (e.g., silversmithing, baking, leatherwork) may involve additional material costs, which will be communicated in advance.

  • Participants must use tools responsibly and return equipment when asked.

  • Cubz Clubs accepts no liability for personal items brought to sessions.


5. Adaptations & Accessibility

  • Activities can be adapted to suit different ages, abilities, learning styles, and confidence levels.

  • Children and adults may choose simpler or more supported versions of tasks.

  • Schools, families, and community partners are encouraged to share any relevant information to help us tailor activities appropriately.

  • Cubz Clubs aims to make sessions inclusive, but some specialist workshops may have age or ability restrictions for safety reasons.


6. Behaviour Expectations

  • Cubz Clubs promotes a positive, respectful, and inclusive environment for all ages.

  • Disruptive, unsafe, or inappropriate behaviour may result in temporary or permanent removal from the session.

  • Bullying, discrimination, harassment, or intentional damage to materials or equipment will not be tolerated.


7. Attendance & Cancellations

  • If a participant is unable to attend, they should notify Cubz Clubs or the hosting organisation as appropriate.

  • Sessions cancelled by Cubz Clubs (e.g., due to illness or unforeseen circumstances) will be rescheduled where possible.

  • Refunds or credits are only issued if Cubz Clubs cancels a paid session and no alternative date can be offered.

  • For adult workshops, cancellations by participants may be subject to a notice period or non‑refundable policy.


8. Photography & Media

  • Photographs may be taken during sessions to celebrate achievements, document learning, or share updates with parents/carers and participants.

  • No images will be used for external marketing or social media without additional written consent.

  • A separate Photo Consent Form must be completed before any images of a child or adult participant are taken or used.


9. Liability

  • Cubz Clubs takes all reasonable steps to ensure a safe environment.

  • Cubz Clubs is not liable for accidental loss or damage to personal belongings brought to sessions.

  • Parents/carers are responsible for ensuring children arrive and leave safely unless the session is run within school hours under school supervision.

  • Adult participants are responsible for their own travel arrangements and personal safety outside the session environment.


10. Data Protection

  • Personal information is collected solely for the purpose of delivering Cubz Clubs activities.

  • Data is stored securely and not shared with third parties except where required for safeguarding or legal compliance.

  • Participants may request access to or deletion of their information at any time.


11. Safeguarding

  • Cubz Clubs staff follow safeguarding procedures aligned with UK legislation and relevant organisational policies.

  • Any concerns regarding a child or vulnerable adult’s welfare will be reported to the appropriate safeguarding lead or authority.


12. Community & Private Workshops

  • Cubz Clubs provides workshops in care homes, libraries, community centres, and private homes.

  • The hosting venue must ensure adequate space, ventilation, and access for safe delivery of the session.

  • Cubz Clubs will supply all tools, equipment, and materials required for the event.

  • Additional travel or setup fees may apply for private or off‑site bookings.


13. Changes to Terms & Conditions

  • Cubz Clubs may update these Terms & Conditions when necessary.

  • Any changes will be communicated to schools, parents/carers, adult learners, or community partners.